Personal Assistant

Executive Team Assistant / Personal Assistant

Hybrid working

Newbury

A global Telecommunications client is seeking a dynamic and organized individual to join their team as an Executive Team Assistant/Personal Assistant. The successful candidate will play a crucial role in supporting the day-to-day operations of a management team. If you thrive in a fast-paced environment, possess excellent organizational skills, and have a keen eye for detail, we want to hear from you.

Key Responsibilities:

Diary and Meeting Management:

• Organise meetings, considering cultural differences and time zones.
• Prioritise conflicting demands for time efficiently.

Travel Planning and Organisation:

• Plan and coordinate travel arrangements for team members.

Time and Activity Prioritisation:

• Proactively manage diaries and inboxes.
• Report findings and updates to the manager.

Confidentiality:

• Appreciate the sensitivity of issues and adhere to confidentiality protocols.

Administrative Support:

• Support the organisation and administration of management meetings.
• Track action points and ensure timely follow-up.

Record Keeping:

• Maintain various records, databases, and dashboards for team statistics (locations, roles, etc.)

Approval Monitoring:

• Monitor approvals for various processes (Shopping Carts, etc.).

Vendor Interaction:

• Interact with vendors and external partners as required.

Support People Plan/Governance Team:

· Assist in activities related to the people plan and governance team.

Collaboration and Communication:

• Interface with other PAs for meetings and events planning.
• Share communication within the management team.

Onboarding and Offboarding:

• Support the process for new joiners and leavers.

Required Technical Skills:

• Proficient in MS Office 365.
• Familiarity with SharePoint.

Qualifications and Experience:

• Previous experience in a similar role is preferred.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively.
• High level of discretion and confidentiality.

£250 – 300pd inside IR35

Newbury / Hybrid working

6 months initial contract