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Personal Assistant

£250-£300pd inside IR35
Ref: 4569
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Job description

Executive Team Assistant / Personal Assistant


Hybrid working




A global Telecommunications client is seeking a dynamic and organized individual to join their team as an Executive Team Assistant/Personal Assistant. The successful candidate will play a crucial role in supporting the day-to-day operations of a management team. If you thrive in a fast-paced environment, possess excellent organizational skills, and have a keen eye for detail, we want to hear from you.


Key Responsibilities:



Diary and Meeting Management:

  • Organise meetings, considering cultural differences and time zones.
  • Prioritise conflicting demands for time efficiently.


Travel Planning and Organisation:

  • Plan and coordinate travel arrangements for team members.


Time and Activity Prioritisation:

  • Proactively manage diaries and inboxes.
  • Report findings and updates to the manager.



  • Appreciate the sensitivity of issues and adhere to confidentiality protocols.


Administrative Support:

  • Support the organisation and administration of management meetings.
  • Track action points and ensure timely follow-up.


Record Keeping:

  • Maintain various records, databases, and dashboards for team statistics (locations, roles, etc.)


Approval Monitoring:

  • Monitor approvals for various processes (Shopping Carts, etc.).


Vendor Interaction:

  • Interact with vendors and external partners as required.


Support People Plan/Governance Team:

· Assist in activities related to the people plan and governance team.


Collaboration and Communication:

  • Interface with other PAs for meetings and events planning.
  • Share communication within the management team.


Onboarding and Offboarding:

  • Support the process for new joiners and leavers.



Required Technical Skills:

  • Proficient in MS Office 365.
  • Familiarity with SharePoint.


Qualifications and Experience:

  • Previous experience in a similar role is preferred.
  • Excellent organizational and multitasking skills.
  • Strong communication and interpersonal skills.
  • Ability to work independently and collaboratively.
  • High level of discretion and confidentiality.


£250 – 300pd inside IR35

Newbury / Hybrid working

6 months initial contract

Apply now
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